1. Application to use the meeting room shall be made to the Administrative office. Applications must include the name of the group, the date and time of the meeting, the number of persons expected, and the name and telephone number of a contact / responsible person.
2. Reservations for the meeting room will be taken up to six (6) months in advance.
3. Attendance at the meeting is limited to no more than seventy-five (75) persons.
4. Activities sponsored by the City of Boone, the library or Friends of the Library will receive preference for the use of the meeting room. The library reserves the right to call no later than ten (10) days prior to a reservation and cancel that reservation if such an activity should arise.
5. The use of library space for meetings does not imply the library’s endorsement of the aims and goals of the groups using the room or of the ideas expressed in the meetings.
6. Smoking, alcohol and controlled substances are not permitted in the library, including the meeting room.
7. No money-raising functions, such as on-premises sales, admission fees, free will offerings, or dues are allowed except for those that benefit the library or the Friends of the Library.
8. The library’s meeting rooms are not available for private social functions such as weddings, birthday or anniversary parties.
9. Placement of signs or other material on the walls is limited to the conference board and the tack strip provided.
10. No group may store their property in the meeting room or use the library as a mailing address.
11. Audiovisual equipment is available for use and should be reserved at the same time the room is reserved. Equipment includes TV, VCR, DVD, AV projector, OneScreen and overhead projector. A screen and PA system are provided in the room.
12. Groups may request advance training on meeting room equipment prior to the scheduled event. Please be aware that there may not be library staff available to assist with the equipment during a meeting or event. Individuals or groups are responsible for paying for the replacement or repair of lost, stolen, or damaged equipment as assessed by the library.
13. Meeting room requests must be made by an adult who is 18 years or older and who will insure adult supervision is provided.
14. Groups serving food or beverages must dispose of their trash in the receptacles provided.
Preparation of the room for the meeting and cleanup following the meeting are the responsibility of the group requesting use of the room. Users of the room assume full responsibility for damage to Library property and equipment in their custody. Individuals using these spaces must comply with all library policies and shall immediately cease actions deemed in violation of this, or any library policy(ies) upon request. Failure to abide by the library’s policies and procedures will result in suspension or termination of privileges.
Children's Department Storytime Room and Activity Room
Children’s meeting room guidelines:
1. Application to use the meeting room shall be made to the Children's Department. Applications must include the name of the group, the date and time of the meeting, the number of persons expected, and the name and telephone number of a contact / responsible person.
2. Reservations for the meeting room will be taken up to six (6) months in advance.
3. Attendance at the meeting is limited to no more than seventy-five (75) persons, seating and chairs need to be requested at the time of reservation to be guaranteed.
4. Activities sponsored by the City of Boone, the library or Friends of the Library will receive preference for the use of the meeting room. The library reserves the right to call no later than ten (10) days prior to a reservation and cancel that reservation if such an activity should arise.
5. The use of library space for meetings does not imply the library’s endorsement of the aims and goals of the groups using the room or of the ideas expressed in the meetings.
6. Smoking, alcohol and controlled substances are not permitted in the library, including the meeting room.
7. No money-raising functions, such as on-premises sales, admission fees, free will offerings, or dues are allowed except for those that benefit the library or the Friends of the Library.
8. The library’s meeting rooms arenot available for private social functions such as weddings, birthday or anniversary parties.
9. Placement of signs or other material on the walls is limited to the conference board and the tack strip provided.
10. No group may store their property in the meeting room or use the library as a mailing address. No group may utilize library supplies in the children’s activity room unless authorized.
11. Audiovisual equipment is available for use and should be reserved at the same time the room is reserved. Equipment includes VCR, DVD, AV projector and One Screen. A screen and PA system are available if needed.
12. Groups may request advance training on meeting room equipment prior to the scheduled event. Please be aware that there may not be library staff available to assist with the equipment during a meeting or event. Individuals or groups are responsible for paying for the replacement or repair of lost, stolen, or damaged equipment as assessed by the library.
13. Meeting room requests must be made by an adult who is 18 years or older and who will insure adult supervision is provided.
14. Groups serving food or beverages must dispose of their trash in the receptacles provided. Preparation of the room for the meeting and cleanup following the meeting are the responsibility of the group requesting use of the room. Users of the room assume full responsibility for damage to Library property and equipment in their custody. Individuals using these spaces must comply with all library policies and shall immediately cease actions deemed in violation of this, or any library policy(ies) upon request. Failure to abide by the library’s policies and procedures will result in suspension or termination of privileges.
